Why Am I Here Again?
You have probably been to numerous meetings thinking “what the hell am I doing here?”. Some participants are simply invited for the sake of having a meeting. Seriously? They could have taken on the world, tackling all the problems they just heard about for the 15th time. That is just straight up a waste of time and like we all know, time is money.
The easiest way to avoid this is putting in some thought beforehand.
Determine Exactly Who to Include
After planning the rough outline of a meeting, with agenda and goal setting, the next step is to set the participation list. A rule of thumb is to invite as many people as needed but not more than necessary. Of course, don’t restrict yourself too much and still invite everyone who is necessary to achieve the overall goal of the meeting.
A great trick is to ask yourself these questions:
- Do I add value to the meeting?
- Do I get value from the meeting?
This ensures that they are definitely playing a key role in achieving your goals and that they are necessary to them as well.
The saying “the more the merrier” does not apply to meetings.
We compiled a little checklist for you to be able to quickly decide whether the participant should be included or excluded from your meeting.
|Does the participant add value?||✓||✘|
|Does the participant receive value?||✓||~|
|Does the participant need to take part in the decision making process?||~||~|
|Does the participant support the dynamics of the group?||✓||✘|
Group Dynamics Can Depict Participants too
Sometimes it can happen that you have to decide between two people that have the same field of expertise. In this case, it can help you to look at the participants that you already decided on. Is there any connection to one of the persons or are there any former conflicts that could be aroused again?
Keep the overall group dynamics in mind. The better your participants work together, the quicker your goal will be achieved. We will pick this up in another post.
Now go ahead and determine if you need to include specific participants or if you even have to exclude someone from your upcoming meeting. You won’t believe how much more flow your meetings will have if every participant can get value out of them and actively support the decision making process.