How to Get Things Done in Your Meetings!

Most certainly you have heard of David Allen and his bestseller “Getting things done” before but have you ever thought about applying his philosophies to your business meetings? Well, we here at RocketMeetings believe that GTD can help you lots.

A Closer Look on GTD

In case you have no idea what we write about here, just let us tell you a little about GTD beforehand:
Basically, it is a method to manage your time effectively. We all have things to do and with this method, you will stop thinking about what you still have to do and clear your mind by simply writing everything you have to accomplish or think about down. Yes, this might be an oversimplified view on GTD. At the same time most of us would agree that writing things down is helpful. Lots of people have todo-list, sticky-notes on their monitor at work of on the fridge at home. GTD has helped tons of people to, ummm……....GTD.

Getting Things Done in Meetings

There is a direct link to meetings. You are having meetings to make progress right? So there are probably a lot of things todo. One important difference between David Allen’s GTD and GTD-in-Meetings is that GTD is focused on you as a person while in meetings you are trying to get things done together with other people.
Once a decision is made what should be done, there is only one important thing todo. It’s much like the rock climber that reached a new height. He secures himself from falling down to far. The same logic hold true in meetings; you want to hold on to the progress that is already made.
How to go about that? You might be the person that is good at remembering everything. Lucky you! More than 40% of the meeting attendees don’t recall what was decided or who should do what after a meeting. Additionally 20% has a different view on what was decided. That’s why holding on to the achievements of a meeting invariably means that you should write them down and make them accessible for all participants.
Now all meeting participants have a clear view on the decisions made and who needs to do what. Even better meeting participants can clear their head and focus on their work because they know where they can find what needs to be done.

Are you a rock climber in your meetings?

Are you holding on to the achievements in your meetings? Here are five quick questions to self-check this:

  • How frequent is there confusion on what was decided?
  • How frequent is there confusion on who should do a task?
  • How frequent is there confusion on the scope of the task?
  • How frequent is are deadlines of tasks missed?
  • How frequent are decisions not implemented?

In this post we covered the most important aspect of GTD, why this works and how you can implement this important aspect of GTD in meetings. We will probably cover more of David Allen's GTD in a future blog.

Happy Meetings! ...and get lot of things done:-)