This time we want to focus on the way you can adapt the way of acting S.pecific M.easurable A.chievable R.esponsible T.ime-related into your meetings. The widely known criteria framework can be adapted to your everyday work life. Now you probably ask yourself “How can I improve my meetings by being SMART?” and “How can I test if I act SMART?”.
Acting SMART Means to Set Goals
We are here to answer this question together with you. It is as easy as you think because most obviously the SMART framework stands for goal setting. During your meetings, it can be applied in the means of accomplishing your goal and for the setting of your action points. It is important to follow these guidelines in order to achieve your goals and to keep them in mind whenever you define your agenda. Your steps need to be as clear and precise as possible.
Of course the essence of being SMART is: Don’t be general; be specific. In this case, clarity and consistency are the key!
SMART should be specifically utilized for any actions you plan, so every member of your team has the same set of steps and outcome in mind.
Let’s take a look at an example.
Prepare a SMART Meeting
Let’s get into more detail and take a look at the case of an introduction of a new meeting software in a company. Here is a look at the meeting on the RocketMeetings platform.
The first step you have to take is setting a clear, S.pecific, M.easurable and A.chievable goal for your meeting. In this case, it is to introduce the new meeting software to the 12 members of the marketing team. Due to the easy-to-set time frame of the meeting, the goal is even T.ime-related. This overall goal will be divided into several subgoals. These need to be easily understandable and relatable. Time slots should be dedicated to the subgoals, which should be A.chievable within them.
Good practice is to make S.pecific people R.esponsible for a topic. Our software makes it super easy for you to select S.pecific participants. This way they know beforehand what kind of work they have to do in order to attend the meeting and to fulfill their responsibility.
As you see, a little pre-work can help you heaps with the preparation of the meeting but let’s get into the actual meeting.
Holding a SMART Meeting
Due to the easily accessible agenda list, which is prepared in a SMART way, your meeting should just fly.
You need to pay close attention to sticking to the agenda to avoid any rambling about topics that are not facilitating the achievement of the overall goal of the meeting.
While you go through each time stamp you will end up writing actions and decisions. Naturally, you would create them in a SMART way. Every action and decision needs to be documented as S.pecific as possible. Meaning, stick to easy to read sentences, which are easy to understand. Of course, they are supposed to be M.easurable and A.chievable as well. To make them R.esponsible you can once again connect them to certain participants. We make actions and decisions as S.pecific as possible by automatically linking them to the relevant meeting and agenda item.
You can make participants R.esponsible for a task and add a deadline in your note section.
It is so easy, you are SMART without really having to worry about it.
Follow-up the SMART Way
Unfortunately, a meeting is never over once you step out the door. There is a sometimes overwhelmingly huge amount of tasks that have to be completed to make a meeting a success.
All of the decisions and actions need to be realized. In order to facilitate the achievement of them, you should assign the R.esponsible team member to the task on your meetings screen. This way they will know all details that help them to accomplish their work and the due date will help them plan their work.
Other members of the meeting are able to see the progress of the action up to its completion, which makes the follow-up T.ime-related.
RocketMeetings Supports You in Acting SMART
So how can we at RocketMeetings support you at being SMART? With RocketMeetings it is really easy to add a goal to a meeting, which is the most important part of a meeting. What do you actually want to achieve?
From there on, just proceed with the SMART criteria to plan your agenda and keep it updated with actions and decisions already during the meeting to achieve the best results.
Planning a meeting with RocketMeetings is so easy that you are SMART without thinking about it.